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Moving Tips

FIRST, relax.
SECOND, get acquainted with this guide.

You can use a four week calendar to create a broad outline of what you are about to do.
But Before you get started, there are two very important things you can do:

1- Book your move

Please contact us with the following details:

  1. Your moving date
  2. Details on how the packing will be done
  3. Your destination
  4. And any special needs you may have


2- Get your boxes and moving supplies

Packing boxes are crucial to your move. Unfortunately all boxes are not created equal.

For instance the boxes that are sometimes available from supermarkets and other stores tend to crush easily and hence won’t protect your possessions. What’s more, their odd sizes make loading a truck difficult.

Because of this, we recommend that you call Fluent Moving ask about the boxes and moving supplies. We can offer you small and medium boxes, dish pack and wardrobe boxes.

To help you estimate how many different sized boxes you are going to need, we have included a very easy to use Box Guide below:

Recommended moving box sizes: (Moving Company Ontario)


  • Keep in mind boxes should be under packed and cushioned.
  • Do not wrap anything in newspaper as the ink rubs off very easily.
  • If you kept the factory boxes that your electronic equipment and small appliances came in, now is the time to take them out.
  • You should also purchase tape, packing paper and large felt marker pens.



Change of address

Click here for Ontario address change

This is a fast and easy way to notify the Ministry of Transportation, the Ministry of Natural Resources and the Ministry of Health and Long-Term Care of your change of address within Ontario. Please do not change your address before you move or it becomes effective.

According to the most recent Census, four in 10 Canadians picked up and moved between 2001 and 2011. Young adults continue to flock to large metropolitan areas while those over 65 leave urban areas for smaller cities or rural locations.

When you relocate an important things to deal with is the “Address Change”, not to be confused with the “Canada Post change of address that will ensure that you do not miss important mail sent to your former address. If your move is permanent, this service is offered for six months.

After having made sure that you do not loose important mail, the next step is to contact every company, Government, Credit Card and Magazine you deal with. You can obtain Change of Address Announcement Cards at your local Post Office to advise your correspondents of your new address. The cards are free, but you must put the appropriate postage on them.

Who should be notified of your change in address?

The list below includes some of the more common services and suppliers.

  • Motor Vehicles Branch: driver’s license, vehicle and plate registrations.
  • Health Insurance: health insurance programs
  • Canada Pension Plan
  • Canada Customs and Revenue Agency: child tax benefit, GST rebate, income tax.
  • Utilities: electric/hydro supplier, natural gas, utility services phone company, cable, cellular phone, satellite, internet, e-mail (if necessary) and other communication service providers.
  • Insurance Companies: life, home and auto.
  • Financial Institutions: banks, mortgage brokers, Financial Adviser investment firms and credit card companies.
  • Doctors, schools, daycares, work place.
  • Memberships, reward programs, newspaper and magazine subscriptions, clubs, newsletters.



You should gather together all personal and family records. Don’t forget your medical records (and x-rays), dental records, veterinarian records, school records, legal documents and titles, banking records, certificates, passports and insurance documents. It may be best to lock these papers in a secure briefcase and keep them with you during the move.



If you want work done on your new home before you move in, now is the time to schedule it. Contact painters, gardeners, carpet installers and shampooers, house cleaners, carpenters, plumbers, roofers, window washers, whichever services you need. And remember to arrange to have the locks changed on your new home.



You know which of your possessions you are going to be moving. What about the things you don’t want to move? One option is to donate some things to charity. Many charitable organizations will even pick up the goods at your home. A garage sale may be the best way to sell what you don’t want.

Or maybe call an Auctioneer for some advice. Fluent Moving offers a complete home and garage clearance service. We are also a participant of LiveGreenToronto campaign, and pleased to offer members %5 discounts on their final bill, whenever you use reusable boxes for your move.



By considering a move in three stages - before, during, and after - and thinking about your children’s needs during each stage, you can make a big difference in how your kids feel about the move and how they adjust afterwards.

Tell your children about the move as soon as you can. The more time they have to think about and prepare for the move, the easier it will be for them. Give your children a chance to express their feelings. Be honest about your own feelings too. Most children experience anger, sadness or worry just as adults do.

Help older children prepare a list of phone numbers and addresses of close friends, relatives, and other important people in their lives. Knowing they can stay in touch with these people is an important part of a successful move. Let them participate in decision making.



To pack quickly, efficiently and safely, follow our item by item directions:

  1. Use large markers to label your boxes by room, master bedroom, kitchen, etc. Mark the boxes clearly and visibly.
    Preferable in more than one location
  2. Label only appropriate boxes fragile
  3. Where needed use mothballs and other pest control products
  4. Clean your home as you pack
  5. Make sure all boxes are closed, and nothing is sticking out

It is best to consult the user’s manual of your appliance dealer for special moving instructions.

Pack small appliances in factory boxes whenever possible. Cushion with wadded paper. Do not use shredded newspaper. It can get into the machines.

When you disassemble the beds, mark the pieces so they are easy to put back together. Lash bed rails together with making tape. Protect mattresses with special mattress covers.

Loosen, lower and tilt handlebars at right angles. Cover chains and pedals to they don’t snag or soil other items.

Always use small cartons. Keep them below 30 pounds. Pack books flat, alternate the bindings, and cushion with wadded newspaper.

Remove small, fragile items which may fall out or break. Leave clothing inside. Do not tape the drawers down, it may ruin the finish.

Everything that hangs in a closet will do best in wardrobe boxes. Leave small garments in bureau drawers.

Place in a plastic bag and tie it to the rod.

Treat everything like fine china. Wrap each piece separately in packing paper. Do not stack anything flat. Pack dishes, saucers and platters on edge. Nestle cups and bowls. Cushion with dish towels, pot holders, and paper. Pack plates and bowls on edge.

Wrap every piece separately in a lot of paper.

Pots, pans, colanders, etc., can be stacked with a piece of paper between each piece. Cushion with more paper.

Pack lamp shades in individual boxes. Pad with paper. Bases should be wrapped and packed in separate boxes.

Small mirrors can be wrapped in paper and packed in boxes. Large mirrors should be wrapped heavily in paper and then covered with cardboard. Tape the package together securely.

Disassemble any pieces that are screwed or bolted together. Place the hardware in plastic bags, tape to a furniture piece, and then tie the pieces together.

Treat them like large mirrors.

First talk to your vet. He or she may recommend a mild sedative to keep your pet calm during the trip. While moving animals should ride up front with you. Cats and small dogs should travel in a pet carrier. Dogs should be kept on a leash at all times. Animals get accustomed to the character of local water. Many vets suggest taking along a supply of water from your old home. It may keep your pet from developing an upset stomach during the trip.

Call ahead and order telephone directories for your new home. Remember to take your old phone book with you. It may come in handy.

The best thing to do is sell them at your garage sale or give them away as farewell gifts. If you want to move them, they should be stored in plastic bags with holes punched for air and then laid in boxes.

Pack upright in their own jackets and cushion with a lot of paper. Place in small cartons and keep weight below 30 pounds.

Roll up and tie with rope. Remember to vacuum them first.

If you can, remove the legs and tie them together. Pack the hardware in plastic bags and tape them to the underside of the table tops. Extra leaves should be padded and tied together.

Pack hoses in boxes along with small tools. Lash or tape together rakes, shovels, and other long handled tools.

Keep jewelry and other valuables with you at all times.



At this point you should work carefully through the following list:

  1. Get your car serviced.
  2. Collect deposits: you probably have “last month deposits” with certain services. Get them back.
  3. Notify services: do not forget to do the same thing with services suppliers: including trash collectors, insurance companies, newspaper delivery, cable television company, gardener, milkman, and laundryman.
  4. Close your bank accounts: leave yourself enough cash and traveler’s cheques to tie you over until you are settled into your new home. If possible, have your current bank transfer your accounts to your new bank.
  5. Use up your food: plan meals around what you already have on hand.
  6. Set aside last minute items: there are things, including clothes that you are going to be needing until the day you leave.




By now the majority of your packing should be complete. So if it appears that you are behind schedule with your packing, use the first day of two of this week to concentrate on catching up. Be thorough and get it done now. Packing should not be left until the last minute.

Then with that behind you, work your way through this short list:

• Return all library books
• Pick up dry cleaning and laundry
• Arrange with the post office to have your mail forwarded.
• Drain all gasoline and oil from power tools.
• Reserve a baby-sitter if you are going to need one on moving day.
• Ask your doctor about transferring any prescriptions you are using.




Unload and defrost the refrigerator and freezer. Disconnect the refrigerators with the water dispensers or ice machines. Drain and disconnect the washing machine. Disconnect all the appliances, wipe and dry the interiors, remove all fittings and accessories and pack in individual plastic bags. For your washing machine, stuff towels between the machine sides and the tub to keep the tub from rotating. Then tape or tie down all moveable parts and doors.



It’s also time to pack a personal box or suitcase. You should limit this to items that you will need after moving into your new home; clothing, toiletries and important medicine.




• Once the movers have packed everything, take a last walk through your house.
• Check to be sure that the lights and stove, including the oven are turned off and that there is no water running anywhere.
• Be sure all windows and doors are locked.
• Leave a note with your future address.
• Make sure nothing is left behind.
• Say goodbye, time to move on …



At your new place

• When your delivery arrives, have a room-by-room floor plan in mind to assist the moving professionals.
• The driver is required by law to collect payment for your move before your shipment can be unloaded, unless approved billing or credit arrangements have been made in advance.
• A copy of the bill of lading signed by the driver will be your receipt.
• Once unloading begins, use the customer check-off sheet to note items delivered.
• If any items appear damaged or missing, note this on your inventory (including the driver’s copies) and notify your Fluent move coordinator.
• If you have requested unpacking as part of Fluent services, your boxes will be unpacked and all cartons and packing material removed. If you have not requested these services, you will be responsible for disposing of all moving materials.
• If you have requested assembly services, confirm that these services occur.

Enjoy your new home!